Traditional CRMs store contacts. RealHQ operationalises follow-through.
The branded website, CRM, and smart notifications your agency runs on — in one operating system. Replace the WordPress + spreadsheet + WhatsApp stack with a single place your team actually works in.
premierre.realhq.io
Enquire about 14 Maple St
Sarah Chen
- Multi-tenant secure
- WhatsApp + email native
- Live in < 10 minutes
- AU · UK · IN ready
- RLS per agency
What it replaces
Your agency is running on duct tape.
A separate website, a generic CRM, three spreadsheets, and a WhatsApp group. The integration pain is the product opportunity.
Before
Today’s stack
WordPress site
Fragile, dev-dependent
Separate CRM
Built for sales teams
Spreadsheets
Shared, stale
WhatsApp threads
Lost context
Portal exports
Manual re-entry
With RealHQ
One operating system
Branded agency website
Lead capture out of the box
Buyer + seller pipelines
Stages move with the deal
Rental records
Lease dates, renewals tracked
Smart notifications
WhatsApp + email · channel-agnostic
Cross-team visibility
Principal sees everything
The golden workflow
From enquiry to settled — without anyone falling through.
Every lead, viewing and follow-up becomes a card. Every stage move is logged. Every stale lead is flagged.
- 1
Enquiry arrives
Form on the agency site, or manual add
- 2
Card created
Buyer pipeline · stage: new_lead
- 3
Agent alerted
WhatsApp or email · direct link
- 4
Viewing booked
Confirmation + 24h + same-morning
- 5
Stage progresses
Settled · or lost (with reason)
For principals · admins
See what’s actually happening across your team.
Pipelines are the visualisation layer. The real product is accountability. Know which agent responded, which lead stalled, and where deals consistently die — without asking anyone.
Visibility
Every enquiry, viewing, note and stage move — across every agent, in one place.
Consistency
Stale-lead flags, missed follow-up alerts, lease expiry warnings — the system catches what people forget.
Discipline
See loss patterns, response times, and which agents are actually moving deals — without micromanaging.
For agents
A daily driver that actually moves.
Drag cards between stages. Book a viewing in three clicks. WhatsApp confirmation sent automatically. Reminders 24 hours out and the morning of. The boring follow-through runs itself.
- Drag-and-drop kanban for buyer + seller pipelines
- Appointment booking with auto WhatsApp confirmation
- Notes and tasks attached to every contact, listing or tenancy
- Mobile-responsive — works between viewings
- Lead alerts the second a form is submitted
WhatsApp first. Email always.
Confirmations, reminders and lead alerts go where your contacts already are. Channel-agnostic in narrative, WhatsApp-first in infrastructure. Email fallback for anyone who doesn’t opt in.
- cheaper than SMS · AU
- ~85%
- cheaper than SMS · IN
- ~94%
- appointment touchpoints automated
- 4
Preview · WhatsApp message
Premier Realty WA
Hi Sarah, your viewing of 14 Maple St is confirmed for Sat 30 May, 2:30pm with John. We'll send a reminder the morning of.
Sent automatically · 12:04pm
Reminder
Quick reminder: your viewing of 14 Maple St is tomorrow at 2:30pm. Reply NO to cancel.
24h reminder · automated
Listing presentation
A $1.5M listing should look like a $1.5M listing.
Two beautiful fixed templates beat ten configurable ones. Full-screen galleries, mobile-first, premium by default.
Desktop
Mobile
Pricing
Priced per agency, not per feature.
14-day free trial, no credit card required. Annual billing saves 2 months.
Solo
1 agent · Sole agents and one-person agencies
Start free trial- All pipelines
- Branded agency website
- WhatsApp + email notifications
- Stripe billing
- Async setup, help centre
Team
up to 5 agents · Growing teams sharing the pipeline
Start free trial- Everything in Solo
- Realtime pipeline sync
- Cross-agent visibility
- Priority email support
- Quarterly account review
Agency
up to 15 agents · Multi-agent agencies with a principal
Start free trial- Everything in Team
- Priority support
- Optional 30-min setup call
- SLA on first-response
- Roadmap input
Activation promise
Capture your first lead in your first session — or we’ll help you set it up.
Onboarding is self-serve, fully async, with embedded video walkthroughs. Agency-plan customers get an optional 30-minute setup call if they want it.
FAQ
The questions agencies actually ask.
No. CRMs store contacts. RealHQ runs the agency end-to-end: lead capture website, pipelines, appointments, smart notifications. The pipeline is the thinnest part of the product.
Subdomain is the MVP default (youragency.realhq.io). Custom domains land in V2.
No — that's a different product. Rental is records-only (tenancies, lease dates, renewals). No maintenance, no arrears, no condition reports.
No. The branded lead-capture website is included on every plan, with two templates, theme colour + logo customisation.
Auto-converts to Solo ($79/mo) — no surprise charges, you can cancel from settings.
Multi-tenant secure: every row carries agency_id with Postgres RLS — no cross-agency leakage, enforced at the database layer.
Start running your agency on one stack.
14-day free trial · no credit card · live in under 10 minutes