Traditional CRMs store contacts. RealHQ operationalises follow-through.
The branded website, CRM, and smart notifications your agency runs on — in one operating system. Replace the WordPress + spreadsheet + WhatsApp stack with a single place your team actually works in.
premierre.realhq.io
Enquire about 14 Maple St
Sarah Chen
- Multi-tenant secure
- WhatsApp + email native
- Live in < 10 minutes
- AU · UK · IN ready
- RLS per agency
What it replaces
Your agency is running on duct tape.
A separate website, a generic CRM, three spreadsheets, and a WhatsApp group. The integration pain is the product opportunity.
Before
Today’s stack
WordPress site
Fragile, dev-dependent
Separate CRM
Built for sales teams
Spreadsheets
Shared, stale
WhatsApp threads
Lost context
Portal exports
Manual re-entry
With RealHQ
One operating system
Branded agency website
Lead capture out of the box
Buyer + seller pipelines
Stages move with the deal
Rental records
Lease dates, renewals tracked
Smart notifications
WhatsApp + email · channel-agnostic
Cross-team visibility
Principal sees everything
The golden workflow
From enquiry to settled — without anyone falling through.
Every lead, viewing and follow-up becomes a card. Every stage move is logged. Every stale lead is flagged.
- 1
Enquiry arrives
Form on the agency site, or manual add
- 2
Card created
Buyer pipeline · stage: new_lead
- 3
Agent alerted
WhatsApp or email · direct link
- 4
Viewing booked
Confirmation + 24h + same-morning
- 5
Stage progresses
Settled · or lost (with reason)
For principals · admins
See what’s actually happening across your team.
Pipelines are the visualisation layer. The real product is accountability. Know which agent responded, which lead stalled, and where deals consistently die — without asking anyone.
Visibility
Every enquiry, viewing, note and stage move — across every agent, in one place.
Consistency
Stale-lead flags, missed follow-up alerts, lease expiry warnings — the system catches what people forget.
Discipline
See loss patterns, response times, and which agents are actually moving deals — without micromanaging.
For agents
A daily driver that actually moves.
Drag cards between stages. Book a viewing in three clicks. Confirmation sent automatically. Reminders 24 hours out and the morning of. The boring follow-through runs itself.
- Drag-and-drop kanban for buyer + seller pipelines
- Appointment booking with automatic confirmations
- Notes and tasks attached to every contact, listing or tenancy
- Mobile-responsive — works between viewings
- Lead alerts the second a form is submitted
Two-way WhatsApp, built for agents.
Email confirmations, reminders and lead alerts come on every plan. Add WhatsApp for a two-way client inbox, one-tap listing-shortlist sharing, and those same alerts on WhatsApp — and reply to your clients as much as you like, free.
- replies to your clients — always
- Free
- client inbox inside RealHQ
- 2-way
- share a shortlist of listings
- 1 tap
Preview · WhatsApp message
Premier Realty WA
Hi Sarah, your viewing of 14 Maple St is confirmed for Sat 30 May, 2:30pm with John. We'll send a reminder the morning of.
Sent automatically · 12:04pm
Sarah Chen
Perfect, thanks! Could you also send me a couple of similar places nearby?
Client reply · just now
Listing presentation
A $1.5M listing should look like a $1.5M listing.
Two beautiful fixed templates beat ten configurable ones. Full-screen galleries, mobile-first, premium by default.
Desktop
Mobile
Pricing
Free to start. Powerful when you grow.
14-day free trial, no credit card required. Annual billing saves 2 months.
Free
2 agents · Keep your CRM after the trial
Start free- All buyer + seller + rental pipelines
- Contacts, properties & appointments
- Branded agency website (subdomain)
- Up to 2 agents
- Email notifications
Starter
up to 5 agents · For small teams
Start free trial- Everything in Free
- Up to 5 agents
- Integrations & API access
- Team pipeline sharing
- Secure card & UPI billing
Growth
up to 25 agents · Growing agencies & teams
Start free trial- Everything in Starter
- WhatsApp messaging included
- Up to 25 agents
- Realtime pipeline sync
- Priority support
Activation promise
Capture your first lead in your first session — or we’ll help you set it up.
Onboarding is self-serve, fully async, with embedded video walkthroughs. Growth-plan customers get an optional 30-minute setup call if they want it.
FAQ
The questions agencies actually ask.
No. CRMs store contacts. RealHQ runs the agency end-to-end: lead capture website, pipelines, appointments, smart notifications. The pipeline is the thinnest part of the product.
Subdomain is the MVP default (youragency.realhq.io). Custom domains land in V2.
No — that's a different product. Rental is records-only (tenancies, lease dates, renewals). No maintenance, no arrears, no condition reports.
No. The branded lead-capture website is included on every plan, with two templates, theme colour + logo customisation.
Yes — with the WhatsApp add-on you get a two-way client inbox and can share listing shortlists in a tap, right inside RealHQ. Replying to clients is unlimited and free. It's a paid add-on on Free and Starter, and included free on the Growth plan.
Auto-converts to the Free plan. No card, no surprise charges, and your data stays put. Upgrade any time from settings.
Multi-tenant secure: every row carries agency_id with Postgres RLS — no cross-agency leakage, enforced at the database layer.
Start running your agency on one stack.
14-day free trial · no credit card · live in under 10 minutes